Productivity

Blog Post Archive
3 Ways to Create a Better System for Information Management

3 Ways to Create a Better System for Information Management

As administrative professionals, managing large amounts of information efficiently is crucial for ensuring smooth operations. Whether it’s handling emails, documents, or projects, having a well-organized system can significantly improve productivity and streamline...

Creating a Culture of Continuous Improvement

Creating a Culture of Continuous Improvement

There are some procedures that you’ll create once and never touch again. These procedures work perfectly as-is and the steps you use to perform the task aren’t likely to change. Other procedures, however, will go through multiple adjustments and modifications. Since...

Leveraging Automation and Technology for Procedures

Leveraging Automation and Technology for Procedures

When it comes to developing, updating, and sharing your procedures, automation and technology can be invaluable resources. As artificial intelligence (AI) becomes more prevalent in virtually every field, those who embrace it will find themselves significantly ahead of...

7 Steps to Documenting Complex Office Procedures and Systems

7 Steps to Documenting Complex Office Procedures and Systems

Procedures and systems go hand in hand. A procedure is a documented, step-by-step list of instructions that guides a person through a specific task from start to finish. A system is a series of procedures that all work together to accomplish larger, more complex tasks...

Leveraging Procedures for Effective Training and Onboarding

Leveraging Procedures for Effective Training and Onboarding

Procedures are more than just documents; they are a roadmap for new hires, guiding them through the complexities of their new role and the company culture without constant supervision. Think back to the last time you started a new job. Even if you’ve performed similar...

Make Procedures Development a Habit, Not a Project

Make Procedures Development a Habit, Not a Project

One of the challenges of creating administrative procedures is that many people feel overwhelmed by the project. You already do a million things. How are you supposed to document everything for reference, as well? This feeling is why many people never start their...

7 Ways to Initiate Your Procedures When You’re Short on Time

7 Ways to Initiate Your Procedures When You’re Short on Time

The top complaint (or excuse) I hear for not creating administrative procedures is a lack of time. Sometimes that reason is coupled with distractions, interruptions, or a lack of motivation to start the project. And while I understand how this can happen, you have to...

Emerging Technologies for Administrative Professionals

Emerging Technologies for Administrative Professionals

Updated February 20, 2023 If an administrative professional from the 1950s happened to be magically transported to today’s office, they’d be in for quite a shock!Gone are the days when filing, phone skills, and semi-legible shorthand were key requirements for an admin...

More OneNote Must-Knows: History, Search, and Template Creation

More OneNote Must-Knows: History, Search, and Template Creation

​Whether you’re using it for travel planning, procedures development, project management, or basic notetaking, OneNote is one of the most dynamic software programs out there for administrative professionals.Previously, I talked about two of my favorite OneNote...